Stone Mountain Treasure Hunters Metal Detecting Club of Atlanta, Georgia.


CONSTITUTION OF THE STONE MOUNTAIN TREASURE HUNTERS
(Last up-dated 11-01-2007)

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Preamble


The Stone Mountain Treasure Hunters recognizing the need for an organization of treasure hunting enthusiasts do herby prescribe and uphold the following principles:

That treasure hunting is a rewarding and beneficial hobby to be shared by any individual or family.

That all treasure hunters share a common responsibility to themselves, and to the treasure hunting fraternity, to respect the rights of all landowners and public officials in the preservation of their property against trespass or undue damage through carelessness on the part of treasure hunters or other individuals.

That service to historic societies, law enforcement agencies, and charitable organizations, is an integral part of the treasure hunter’s code of ethics.

In furtherance of these aims, the Stone Mountain Treasure Hunters do herby establish this organization, for the purpose of inspiring those standards of attainment and neighborly conduct: and it shall be the endeavor of the members who may be called upon to preside over and govern this organization, to enforce the precepts of this organization by every reasonable means within their power, and they and all members of this organization shall exemplify those principles by conduct as well as enforcement in order that the club may bring honor to itself, and the world may be convinced of the sincerity of our purpose.

ARTICLE I – Name

The name of the organization shall be The Stone Mountain Treasure Hunters.

ARTICLE II – Membership

Section A. Membership in this organization shall be open to any person interested in the treasure-hunting hobby.

Section B. Membership shall be classified as follows:

1. Active. Active members shall be those who have paid the yearly dues.
2. Honorary Members. Honorary members shall be those who have shown outstanding service to the club and the treasure hunting fraternity. These members will have no voting privileges.

Section C. Any member may be expelled from this organization after due hearing upon request of the active members against any member and following a two-thirds vote favoring expulsion by the total active membership.


ARTICLE III – Government

SECTION A. Officers

1. The officers of this organization shall be a President, Vice-President, Secretary, Treasurer, Program Chairman, Club Contact Person, Webmaster, and Newsletter Editor.

2. The President, Vice-President, Secretary, Treasurer, Program Chairman, Club Contact Person, Webmaster, and Newsletter Editor shall be elected by a majority vote of the active membership for a term of one year.

3. No member under the age of eighteen may hold an elected office.

SECTION B. The president of this organization shall not be eligible for election more than two consecutive terms unless he is uncontested.

SECTION C. The duties of the officers of this organization shall be set forth in the By-Laws hereof.

SECTION D. The Executive Board shall be composed of the President, Vice-President, Secretary, Treasurer, Program Chairman, Club Contact Person, Webmaster, and Newsletter Editor.

SECTION E. In the event that an elected officer shall fail to attend three consecutive meetings of the club without good cause, than that office shall become vacant, and the Executive Board shall appoint a successor to serve for the unexpired term.

SECTION F. By-laws, not inconsistent with this Constitution and in furtherance of the purposes thereof, shall be promulgated. The By-laws shall be approved or amended by a two-thirds vote of the active membership present.


ARTICLE IV – Amendments

This Constitution may be amended by a two-thirds affirmative vote of the active membership.


BY-LAWS

ARTICLE I Meetings

SECTION A. Meetings shall be on the last Tuesday of each month (except December). Exceptions for a good cause may be made by the President, who may change the meeting time of individual meetings by giving notice on the proceeding day or before.

SECTION B. Special meetings may be called by the President or Executive Board on one week’s notice.

SECTION C. The quorum required for the transaction of business shall be the majority of all active members present.


ARTICLE II Officers

Duties of the officers shall be as follows:

1. The President appoints all non-elective officers and committee heads, subject to the majority approval of the active membership. The President is empowered to call special meetings of the club and Executive Board when necessary. The President is responsible for enforcement of the Constitution and By-Laws of the club. The President will preside at all club meetings. The President keeps and maintains the box of materials used for club meetings.

2. The Vice-President will assist the President and shall act in the place of the President in his/her absence. Vice-President will tally votes for the “Finds of The Month” at each meeting and “Find of The Year” at the July meeting. The Vice-President will also keep a running tally for the “Top Ten Point Winners”.

3. The Secretary shall send all notices and such correspondence that shall become necessary for the business of the organization and will keep a file of all correspondence. The Secretary shall take minutes of all club meetings.

4. The Treasurer shall keep accurate financial records. The Treasurer will collect all payments and pay all debts incurred by the club. The Treasurer will sell the raffle tickets at each meeting and hand out tickets for door prizes.

5. The Program Chairman shall be responsible throughout the year for developing programs from outside sources and scheduling of programs volunteered by members.

6. The Club Contact Person shall be responsible for replying to phone and E-mail inquires from people interested in the club but will not receive any points for guest or new members recruited through this office.

7. The Webmaster is responsible for operating, maintaining and up-dating information on the club website. This would include but not be limited to “Finds of The Month” pictures, present and past newsletters, and the club members contact listing.

8. The Newsletter Editor is responsible for creating a monthly newsletter for distribution to the club membership. The Editor is responsible for E-mailing, making required hardcopies, and mailing hardcopies of the newsletter. The club newsletters will be E-mailed to members unless they specifically request hardcopies from the Editor.


ARTICLES III Elections

SECTION A. Elections shall be held once each year not later than the regular July meeting. Notice of elections shall be given by the President two meetings before the election.

SECTION B. A slate of nominations shall be made by the active membership one meeting before the elections.

SECTION C. Voting shall be by secret ballot, and in the same order as the officers are named in Article III, Section A, Part 1 of the Constitution. Before each office is voted upon, additional nominations may be made from those candidates defeated for offices previously voted upon.

SECTION D. If no candidate obtains a majority in the first balloting, a run-off election shall be held between the two candidates receiving the highest number of votes.

SECTION E. A vacancy in any elective office shall be filled within two weeks after the vacancy occurs.

SECTION F. One paid membership constitutes one vote – all must be present to vote.


ARTICLE IV Executive Boards

SECTION A. The Executive Board shall consist of the President, Vice-President, Secretary, Treasurer, Program Chairman, Club Contact Person, Webmaster, and Newsletter Editor.


ARTICLE V – Finances

SECTION A. The annual dues shall be $30.00.

SECTION B. Dues shall be payable by each member at the end of or beginning of the club’s fiscal year. New members joining the club between July 1st and December 31st will pay dues of $30. New members joining from January 1st to June 30th will pay dues of $15.

SECTION C. An active member’s family may join for $30 annual dues per year.

SECTION D. Donations, contributions, gifts, and other non-recurring appropriations shall not be made from the club treasury without majority approval of the active membership present.

SECTION E. The Executive Board may make appropriations for the benefit of the club, not to exceed $50.

SECTION F. Club dues must be paid to accrue points and compete in the “Find of The Month” competition.

SECTION G. Dues must be paid by on or before September 30th for a member to be eligible for the club’s November seed coin hunt. Expenditures for club hunts shall be limited to 75 % of the club funds as of September 30th. The hunt entry fee was raised from $10 to $15 on 09/26/2006.


ARTICLE VI – Amendments

SECTION A. These By-Laws may be amended or added to at any regular (not special) club meeting by a two-thirds vote of the active members present, provided that this total, favorable number shall not be less than one-third the number of the entire active membership.

SECTION B. Notice shall be given of any proposed By-Laws change at least one month before such change may be voted upon.




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