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CONSTITUTION OF THE STONE MOUNTAIN
TREASURE HUNTERS
(Last up-dated 11-01-2007)
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Constitution in PDF (54.9kb)
Preamble
The Stone Mountain Treasure Hunters recognizing the need for an
organization of treasure hunting enthusiasts do herby prescribe and
uphold the following principles:
That treasure hunting is a rewarding and beneficial hobby to be
shared by any individual or family.
That all treasure hunters share a common responsibility to
themselves, and to the treasure hunting fraternity, to respect the
rights of all landowners and public officials in the preservation of
their property against trespass or undue damage through carelessness
on the part of treasure hunters or other individuals.
That service to historic societies, law enforcement agencies, and
charitable organizations, is an integral part of the treasure
hunters code of ethics.
In furtherance of these aims, the Stone Mountain Treasure Hunters do
herby establish this organization, for the purpose of inspiring
those standards of attainment and neighborly conduct: and it shall
be the endeavor of the members who may be called upon to preside
over and govern this organization, to enforce the precepts of this
organization by every reasonable means within their power, and they
and all members of this organization shall exemplify those
principles by conduct as well as enforcement in order that the club
may bring honor to itself, and the world may be convinced of the
sincerity of our purpose.
ARTICLE I Name
The name of the organization shall be The Stone Mountain Treasure
Hunters.
ARTICLE II Membership
Section A. Membership in this organization shall be open to any
person interested in the treasure-hunting hobby.
Section B. Membership shall be classified as follows:
1. Active. Active members shall be those who have paid the yearly
dues.
2. Honorary Members. Honorary members shall be those who have shown
outstanding service to the club and the treasure hunting fraternity.
These members will have no voting privileges.
Section C. Any member may be expelled from this organization after
due hearing upon request of the active members against any member
and following a two-thirds vote favoring expulsion by the total
active membership.
ARTICLE III Government
SECTION A. Officers
1. The officers of this organization shall be a President,
Vice-President, Secretary, Treasurer, Program Chairman, Club Contact
Person, Webmaster, and Newsletter Editor.
2. The President, Vice-President, Secretary, Treasurer, Program
Chairman, Club Contact Person, Webmaster, and Newsletter Editor
shall be elected by a majority vote of the active membership for a
term of one year.
3. No member under the age of eighteen may hold an elected office.
SECTION B. The president of this organization shall not be eligible
for election more than two consecutive terms unless he is
uncontested.
SECTION C. The duties of the officers of this organization shall be
set forth in the By-Laws hereof.
SECTION D. The Executive Board shall be composed of the President,
Vice-President, Secretary, Treasurer, Program Chairman, Club Contact
Person, Webmaster, and Newsletter Editor.
SECTION E. In the event that an elected officer shall fail to attend
three consecutive meetings of the club without good cause, than that
office shall become vacant, and the Executive Board shall appoint a
successor to serve for the unexpired term.
SECTION F. By-laws, not inconsistent with this Constitution and in
furtherance of the purposes thereof, shall be promulgated. The
By-laws shall be approved or amended by a two-thirds vote of the
active membership present.
ARTICLE IV Amendments
This Constitution may be amended by a two-thirds affirmative vote of
the active membership.
BY-LAWS
ARTICLE I Meetings
SECTION A. Meetings shall be on the last Tuesday of each month
(except December). Exceptions for a good cause may be made by the
President, who may change the meeting time of individual meetings by
giving notice on the proceeding day or before.
SECTION B. Special meetings may be called by the President or
Executive Board on one weeks notice.
SECTION C. The quorum required for the transaction of business shall
be the majority of all active members present.
ARTICLE II Officers
Duties of the officers shall be as follows:
1. The President appoints all non-elective officers and committee
heads, subject to the majority approval of the active membership.
The President is empowered to call special meetings of the club and
Executive Board when necessary. The President is responsible for
enforcement of the Constitution and By-Laws of the club. The
President will preside at all club meetings. The President keeps and
maintains the box of materials used for club meetings.
2. The Vice-President will assist the President and shall act in the
place of the President in his/her absence. Vice-President will tally
votes for the Finds of The Month at each meeting and Find of The
Year at the July meeting. The Vice-President will also keep a
running tally for the Top Ten Point Winners.
3. The Secretary shall send all notices and such correspondence that
shall become necessary for the business of the organization and will
keep a file of all correspondence. The Secretary shall take minutes
of all club meetings.
4. The Treasurer shall keep accurate financial records. The
Treasurer will collect all payments and pay all debts incurred by
the club. The Treasurer will sell the raffle tickets at each meeting
and hand out tickets for door prizes.
5. The Program Chairman shall be responsible throughout the year for
developing programs from outside sources and scheduling of programs
volunteered by members.
6. The Club Contact Person shall be responsible for replying to
phone and E-mail inquires from people interested in the club but
will not receive any points for guest or new members recruited
through this office.
7. The Webmaster is responsible for operating, maintaining and
up-dating information on the club website. This would include but
not be limited to Finds of The Month pictures, present and past
newsletters, and the club members contact listing.
8. The Newsletter Editor is responsible for creating a monthly
newsletter for distribution to the club membership. The Editor is
responsible for E-mailing, making required hardcopies, and mailing
hardcopies of the newsletter. The club newsletters will be E-mailed
to members unless they specifically request hardcopies from the
Editor.
ARTICLES III Elections
SECTION A. Elections shall be held once each year not later than the
regular July meeting. Notice of elections shall be given by the
President two meetings before the election.
SECTION B. A slate of nominations shall be made by the active
membership one meeting before the elections.
SECTION C. Voting shall be by secret ballot, and in the same order
as the officers are named in Article III, Section A, Part 1 of the
Constitution. Before each office is voted upon, additional
nominations may be made from those candidates defeated for offices
previously voted upon.
SECTION D. If no candidate obtains a majority in the first
balloting, a run-off election shall be held between the two
candidates receiving the highest number of votes.
SECTION E. A vacancy in any elective office shall be filled within
two weeks after the vacancy occurs.
SECTION F. One paid membership constitutes one vote all must be
present to vote.
ARTICLE IV Executive Boards
SECTION A. The Executive Board shall consist of the President,
Vice-President, Secretary, Treasurer, Program Chairman, Club Contact
Person, Webmaster, and Newsletter Editor.
ARTICLE V Finances
SECTION A. The annual dues shall be $30.00.
SECTION B. Dues shall be payable by each member at the end of or
beginning of the clubs fiscal year. New members joining the club
between July 1st and December 31st will pay dues of $30. New members
joining from January 1st to June 30th will pay dues of $15.
SECTION C. An active members family may join for $30 annual dues
per year.
SECTION D. Donations, contributions, gifts, and other non-recurring
appropriations shall not be made from the club treasury without
majority approval of the active membership present.
SECTION E. The Executive Board may make appropriations for the
benefit of the club, not to exceed $50.
SECTION F. Club dues must be paid to accrue points and compete in
the Find of The Month competition.
SECTION G. Dues must be paid by on or before September 30th for a
member to be eligible for the clubs November seed coin hunt.
Expenditures for club hunts shall be limited to 75 % of the club
funds as of September 30th. The hunt entry fee was raised from $10
to $15 on 09/26/2006.
ARTICLE VI Amendments
SECTION A. These By-Laws may be amended or added to at any regular
(not special) club meeting by a two-thirds vote of the active
members present, provided that this total, favorable number shall
not be less than one-third the number of the entire active
membership.
SECTION B. Notice shall be given of any proposed By-Laws change at
least one month before such change may be voted upon.
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Stone Mountain Treasure Hunters 2010